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School Beautification Projects
Business Partner
Pre-Event_____ Identify person in charge of the project as well as contact person handling project details.
_____ Meet with school district/school personnel to obtain appropriate approvals.
_____ Provide purpose of activity to designated school/district contact person.
_____ Supply list of names and number of participants (per day, if project is scheduled for more than one day.)
_____ Create schedule of workers – assign dates, time(s). Divide into groups and identify group captains.
_____ Share action plan as to how the work will be organized, identify persons responsible for specific tasks and schedules.
_____ Secure resources available for the project in addition to volunteers including:
Funding
____ donations
____ grants
____ other
Materials & Supplies
For School
____ plants ____ garbage bags
____ paint ____ equipment
____ tools ____ meal serviceFor Business
____ gloves ____ saw
____ tools ____ rakes
____ brooms ____ clippers
____ shovelsVolunteers
____ schedule
____ staffing
____ refreshments/food for volunteer support
____ t-shirts
____ sign-in/registration
____ music
____ directional signs
Public Relations
___ news releases
___ banner(s)
___ press kit
___ camera (pre/post photos)
Day of the Event
_____ Provide volunteers with map of facility including designated parking area, work area, restrooms, and water/refreshment area.
_____ Announce lunch plans
_____ Introduce key contact persons to group-security, administration and maintenance supervisors.
_____ Distribute group dress clothing, i.e., company caps, t-shirts, badges, visors or other identifying paraphernalia.
_____ Sign-in on official roster (school volunteer forms, if appropriate.)
_____ Designate special “photo opt” persons
_____ Assign/Designate company persons in charge.
_____ Display business banners when appropriate.
After the Event
_____ Follow-up _____ Completion of summaries
_____ Thank you _____ Letters of commendation and appreciation
Checklist for Business Partner
Checklist for Maintenance Department
Checklist for Bureau of Community and Hospitality Services
Checklist for School Volunteer Tree Planting