School Beautification

School Beautification Projects

School Principal
Pre-event Activities

_____ Identify staff members assisting with the project.

_____ Review proposed project with immediate supervisor/ACCESS Center Administrator.

_____ Secure proposed project approval from appropriate ACCESS Center persons.

_____ Prepare prioritized list of areas that would benefit most from proposed project.

_____ Obtain maintenance approval of project from maintenance office responsible for your ACCESS Center. Any project must be approved, (i.e. painting, landscaping and beautification) prior to the start of the project.

_____ Plan and participate in pre-project planning meeting at school to include representatives from the school and school community, ACCESS Center, and maintenance.

_____ Contact Risk Management regarding insurance requirements, as well as volunteer requirements/sign off pertinent to this project.

_____ Contact audit department for directions on needed documentation for depositing of specific donations, when appropriate.

Day of the Event

_____ Identify place for on-site briefing of group on project day.

_____ Provide bull horns or walkie talkies for interschool communication

_____ Identify list of eateries close to site and establish lunch provisions with business contact person, as well as water supply and distribution plan.

_____ Identify designated visitor parking area.

_____ Identify security on site for activity

_____ Set up registration and check-in areas with name tags, sign-in sheets and “goodies” (i.e., pencils, stickers, pens).

_____ Post directional signs

_____ Request maintenance staff for supervisory functions of project.

_____ Have available first aid supplies as may be needed.

_____ Compile list of participants schedules:

_____ school personnel ____ volunteer participants

____ district representatives

_____ Identify supply source, if needed for:

___ Banners ___ Rest areas ___ Badges

___ Signs ___ First aid kits ___ T-shirts

___ Rainy day plan

_____ Obtain publicity-request pre/during event media coverage as appropriate and in conjunction with participating business. (Some businesses have their own public relations liaison.)

_____ Request the assistance of the Bureau of Community and Hospitality Services staff

After the Event

_____ Appropriate thank you’s

_____ Share media releases and pictures taken with company partner.

_____ Create summary report of the project.